AUTO TECH SHOWCASE 2024

Audi Field | June 12, 2024

1. What is the point of the Auto Tech Showcase?

The big picture idea is to put the industry’s innovative and emerging technology into the hands of our federal policy makers and regulators to educate them on the capabilities and limitations while simultaneously delivering our advocacy around those technologies. In other words, the intent of this event is to educate and advocate.

2. Do I need to pay to participate in the Showcase?

Governing Members and Thought Leadership Partners of Auto Innovators are provided the Bronze sponsorship level at no additional cost. Non-Governing Members may participate in the Showcase by sponsoring the event starting at the Bronze level ($7,500). All participants may sponsor at a higher level at their discretion.

3. If I want to sponsor at a higher level, do I still need to pay the $7,500?

No, your sponsorship provides your spot in the showcase. If you want to sponsor at a higher level, say for example the Silver level, you would pay $15,000 for the sponsorship, which includes your participation in the event.

4. What is included with my exhibit?

A standard event setup can comfortably fit two standard sized vehicles, a 6-foot table, and light company banners and materials. Participants are able to enhance their space with add-ons for an additional cost. The cost structure is available in the exhibitor packet.

5. How many vehicles can I bring?

The footprint provided at the Bronze level of sponsorship (Governing members included) allows for two static vehicles. You may consider increasing your sponsorship level in order to expand your footprint. Please consult Auto Innovators staff if you wish to bring more than two vehicles so that we may assist in the logistical planning.

6. Can I bring both static and dynamic demonstrations?

Yes, providing static vehicles does not preclude you from also bringing a vehicle for dynamic demonstrations. Dynamic demonstrations will be held in a different part of the venue, therefore you must plan to have a representative to staff each static and dynamic demonstration accordingly.

7. What type of dynamic demonstration can I bring?

All dynamic demonstrations must abide by Washington, DC transit laws. You may consider a Ride and Drive demonstration that is conducted on the public streets surrounding the venue. Other demos, such as Park Assist or similar, may be conducted on Audi Drive, which will be closed to public traffic.

8. What is the speed limit for the dynamic demonstrations?

In DC, the speed limit is 55 MPH on interstate highways and 25 MPH on all other roads unless otherwise designated. In alleys, it is 15 MPH. On roads in school zones, the speed limit is 15 MPH when the school zone sign is flashing. City streets around Audi Field are 25 MPH. There is quick access to Route 295 and Route 395 for demos requiring highway speeds from Audi Field.

9. Will there be time available for set-up and break-down?

Yes, Tuesday, June 11 will be available for set-up and breakdown will happen following the event on June 12. Details are provided in the Exhibitor Packet.

10. Will power be provided to my tent?

Yes, each exhibitor will receive a standard power strip with 110V outlets. It will be sufficient amperage to run basic electronics (powering a laptop, charging a cell phone, etc.); however, should you need higher amperage for your demonstration, please advise note in the Add-On’s order form.

11. What type of flooring is available for exhibits?

The Concourse has smooth concrete floors. Participants may request flooring to be provided for their tent at an additional cost.

12. Is the event being held rain or shine?

Yes, the Showcase Stage Program and Exhibitor spaces are covered.

13. Will media be invited to this event?

Yes, we will be inviting (friendly) media outlets to attend. The primary focus will be on the opening remarks but may be present throughout the event.

14. Are non-Auto Innovators Members allowed to participate in and/or sponsor this event?

Yes, we have invited select non-Members to participate in the Auto Tech Showcase. Non-member participants will have the opportunity to also sponsor the event. Any demonstrations or materials to be presented by non-Members will be thoroughly vetted by Auto Innovators staff to ensure that the demo aligns with the theme and messaging of the event.

15. Will security be provided for this event, particularly overnight?

Yes, security will be provided for this event, including overnight. Audi Field will be secured after hours. All vehicles and technology will be behind the stadium’s gated and locked areas.

16. What do I need to include in my proof of insurance?

Please include the name of the policy holder, the policy number, the effective dates, and the coverage limits for liability coverage at a minimum. If you have coverage beyond liability, feel free to include details but it is not required. More information is provided in the Exhibitor Packet.