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Office Manager

Position: Office Manager
Status: Full Time
FLSA: Exempt
Location: Washington, DC

 

We are seeking a highly organized and responsible Office Manager to join our Association. In this position, the Office Manager will perform administrative support to ensure smooth functioning of the Association and its offices. Other duties will include assisting with scheduling meetings, handling company events, preparing documents, and managing general office operations.

ESSENTIAL JOB FUNCTIONS:

  • Provide general administrative support across all departments.
  • Prepare meeting agenda and material for committee and quarterly meetings.
  • Manage conference rooms calendar and schedule meetings including conference room set up, clean up and get equipment ready for use, including use of hotel desk booking system and zoom accounts for phone contacts and meetings.
  • Monitor and manage inventory of office supplies; order and distribute office supplies.
  • General facility maintenance; badging and parking management.
  • Create, maintain and enter information into member CRM databases.
  • Provide support for internal and external events and meetings.
  • Handle all catering for the office.

SPECIFIC RESPONSIBILITIES:

  • Manage visitors entering the office.
  • Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries, and coordinating meeting room calendars
  • Serves as primary point of contact for all internal meeting room reservations, internal meeting requirements and set-up (catering, AV, room configuration, equipment rental), including scheduling, reporting, and invoicing.
  • Serve as a liaison for all building facility inquiries.
  • Stand in as backup to the Executive Assistant as needed.

QUALIFICATIONS/SKILLS

  • 2+ years of relevant experience in an office setting, preferably in an administrative or clerical role.
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel);
  • Proven ability to work collaboratively with others as well as independently in a fast paced environment.
  • Strong attention to detail.
  • Ability to operate general office equipment.
  • Excellent communication and time management skills.
  • Committed to providing exceptional customer service to staff and visitors.
  • Strong organizational skills with high level of efficiency and self-management.

To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state. We set standard base pay ranges for all roles based on function, level, and country location, benchmarked against similar-stage growth companies. The anticipated salary range for this position is $60,000 to $75,000. Final offer amounts are determined by multiple factors, including candidate location, skills, depth of work experience, and relevant licenses/credentials, and may vary from the range listed. This role may also be eligible for bonus, equity, medical benefits, 401(k) plan, and other company perk programs.

At Alliance for Automotive Innovation, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.

Apply: hr@autosinnovate.org 

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